Please may I ask for comments/suggestions to help our DMG decide on how to further develop the Group:
I am a member of a Deer Management Group - The North-Cotswolds DMG and after a recent meeting I was tasked with investigating if we have to 'formalise' our Group into some form of Legal status (Club? Association? Syndicate? LtdCo? ) and if we run the risk of being seen as 'an organisation' and therefore require insurance for the entire DMG.
Currently we have some fifty 'members' but no formal rules and no official committee. We are effectively a PR and Marketing Group run by and for volunteers. Every stalker is personally responsible for his relationship with his own landowner(s), and every landowner is responsible for checking the credentials of his stalker(s).
We do have a relationship with a large landowner, a conservation Charity, and have two teams of four stalkers Licensed/Authorised on two sites. Those activities are 100% non-commercial - we don't pay, we don't get paid, we don't sell any venison. The Landowner has its own procedure and requirements for and Open FAC, qualifications (DSC2) and Insurance, evidence that has to be produced by the individual stalkers before the License is signed by both parties.
During a recent Group meeting these two questions came up:
1. Do we need to take on a formal Legal status and what form should that take?
2. Do we need to take out an Insurance Policy covering all Members?
Obviously we would like to keep things as simple and cheap as possible but naturally we would consider some formal Legal status and Insurance IF we get the advice that we really should.
Thank you for your help.