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Thread: Emailing police Scotland

  1. #1

    Emailing police Scotland

    Morning chaps, is it acceptable to email police Scotland with a PDF file attached to inform them about purchasing and adding a shotgun/s to your SGC?

    Or should I just print off the form (basc one) and send it in recorded mail?

    Cheers BS

  2. #2
    Why not just email them the basic details rather than trying to attach forms.
    That is your details, the details of who transferred the gun to you, the date it was transferred, whether sold loaned or gifted and the details of the gun (Make, calibre, type).

    Don't forget to ask for an acknowledgement or receipt of being read.
    It's the calibre of the shooter that counts not the calibre of the rifle.

  3. #3
    do it all the time with Northumbria and its good to have the acknowledgment back from them

  4. #4
    Here's the response from them for a shotgun purchase a couple of weeks ago which was notified to them by e-mail.


    FirearmsLicensingEdinburgh@scotland.pnn.police.uk

    Thank you for your email, which has been received into the Edinburgh Firearms and Explosives Licensing Inbox. Please do not respond to this, as is an "Automatic Response".

    The office hours are: -
    Monday to Thursday 0900-1530hrs
    Friday 0900-1500hrs

    All emails are monitored during the above-mentioned hours.
    If you are notifying us of the acquisition or disposal of a weapon-please accept this as acknowledgement of receipt. There is no requirement to send a further copy by post.
    If your query is regarding a change of address please be advised we require the following information in writing (email is suitable):
    ·Full Name and certificate details
    · New Address (please advise if security will be moving to this address)
    · Old Address
    · Date of move

    IF YOU ARE ENQUIRING ABOUT THE PROGRESS OF AN APPLICATION PLEASE BE ADVISED THAT DUE TO A RESTRUCTURE WITHIN POLICE SCOTLAND THE TIME TAKEN TO PROCESS APPLICATIONS IS TAKING LONGER THAN NORMAL. WE APPRECIATE YOUR PATIENCE AT THIS TIME AND ENDEAVOUR TO PROCESS ALL APPLICATIONS AS SOON AS POSSIBLE.
    If you require an application form or other related information, please visit the Police Scotland website. www.scotland.police.uk/about-us/finance/service-fees-and-charges/firearms/

  5. #5
    I just use the email system now for all purchases/sales of shotguns and firearms. I simply scan the relevant form as a PDF and email it to them. I printout their (automatic) reply and staple it to the original form and keep hard copies of the forms.

    I once got bollocked by Lancs for not sending the relevant transfer info (which I'd done via the post), so now it's all electronic.

    hh

  6. #6
    That's great guys, thanks for the speedy response. When looking online last night I found loads of forms for police forces down south but typically nothing for police Scotland so was just wondering if they were happy to receive emails for transfers.
    I'll be sure to ask for a conformation email that everything was recived and on record.

    Thanks again chaps.

  7. #7
    I used to take stuff in by hand or registered post, but they would not sign for it so I became paranoid about it...I am very glad now to be able to do as 8X57 and list it all in an email and have an instant acknowledgment of receipt. The last one I did like that. The ones prior I did scan in and send a .pdf...but the plain email is simpler as far as paper/digital trail goes.

    I will go back through my emails and print off copies of the emails and acknowledgements as per Haggis Hunter's system in order to have a hard copy available prior to the next FAO visit. Another good idea.

    Alan
    Last edited by Alantoo; 03-07-2016 at 10:54.

  8. #8
    Print if off, complete it, scan it in and save as pdf, send of paper copy and email scanned copy.
    That way you have electronic copy for your records to show exactly the wording you sent plus you get an email back confirming receipt.
    The police in turn get the original plus the email - should either go astray.

    Unfortunately I've heard of a couple of stories where the Glasgow lot seemed to have misplaced things; so I now always email and post notifications.

  9. #9
    Like other, I just email them the details rather than attach a PDF. If you set your email to produce a delivery receipt and read receipt you have all the proof you need if the Police ever claim you didn't notify them.

    I had this last year when they came to inspect and accused me of not notifying them of the sale of a shotgun they expected to be in my cabinet. I produce the original email and the read receipt email and they accepted (that there had been a problem in the office " - no apology thought!

  10. #10
    Click image for larger version. 

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ID:	71761 Photo of the old Pitt St firm from when I got my SGC

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