Based on the information you've provided, it's really unfortunate to hear about the challenges you're facing with Police Scotland. Like others, I'm not at all surprised by BASC’s response they've been largely ineffective for some time now. These days, they seem more focused on collecting subscriptions than offering meaningful support. I'd suggest redirecting your membership fee to an organisation that genuinely represents its members, when you find one let me know.
For what it's worth, the law does support firearm acquisition for paid stalking something BASC should be well aware of and advocating for. That’s how many UK-based hunters legally obtain large-calibre rifles for African safaris. Last time I checked, the UK countryside wasn’t teeming with any of the Big Five, so justifying a .404 Jeffery or .505 Gibbs for “local” use as a good reason might raise a few eyebrows, though arguably perfect for woodland reds in both cases or perhaps a kevlar wearing bunny, they are dangerous you know lol. If we did have the Big Five roaming the UK, at least it might resolve the rambler issue and spice up the sport somewhat but I digress.
The questions you were asked about "processing" are irrelevant and have nothing to do with good reason. A more appropriate exchange (abridged) should’ve been something like:
“First-time applicant I see? Could I check your security?”
“Yes, of course this way.”
"thats in good order thanks, only you who knows where the keys are?
"Yes only me"
“Thanks. Its say you applying for the rifles to undertake deer stalking”
“Yes I’ve completed my DSC1 and have already been on several paid stalks using estate rifles.”
“Excellent. Do you have anything confirming that and also what you intend to do in the future at all please? Stalking bookings, land permissions, or syndicate membership perhaps?”
“Yes, here’s everything, including copies for you to take away.”
“Perfect. Oh, and you’ve not added a moderator to your ticket would you like to include one along with the "any lawful quarry" condition just in case, you decide to go to bag an angry boar at some point? Saves us having to organise a variation in the future as I see you have applied for an approriate calibre.”
“Ah good point. Yes, please.”
That’s the kind of clear, efficient interaction we expect, not the muddled nonsense you received. All we ever ask is that the law be applied properly and fairly. Admittedly few FEO visits go exactly like this but we can dream.
All in all, it’s a frustrating situation. I can only say that my experience with my FEO in Scotland has been very positive. He’s a retired officer, not frontline, and now works in a supporting capacity, extremely helpful, knowledgeable, and approachable. I can call him for advice and always get a clear steer on what’s needed/likelyhood. I realise I’ve been quite fortunate in that respect, as I have with all my FEO's over the years in various parts of the country. Police Scotland do seem to have got there act together over the last decade, accept in your case it would appear.
If things don’t improve, you might consider joining a target shooting club and acquiring your rifles for that purpose instead. Variations in Scotland aren’t handled by individual FEOs but by a centralised team within Police Scotland. In my experience, they’re generally very reasonable. They usually don’t require a home visit for variations unless you're adding to your existing capacity, in which case your FEO might be asked to check security again. My most recent variation was processed in about three weeks no questions asked, I provided my good reason in the form of a letter with supporting evidence and it was followed by a quick cabinet and security inspection for the additional firearms.
It’s not ideal, and I appreciate it can feel like an uphill battle, but that route might be your best fallback if the syndicate arrangement doesn’t pan out.
Best of luck I genuinely hope you get it sorted soon. And welcome to the shooting fraternity a grumpy, opinionated, perpetually moaning bunch and that’s just the entry criteria. Enjoy!